Team Meeting Agenda Template
Keep your team meetings on track and on-topic with our Team Meeting Agenda template.
Trusted by 65M+ users and leading companies
About the Team Meeting Agenda template
Making the time for your team is important to help you to make decisions, align on priorities, and move in the same direction together. Uninterrupted team meeting time with an agenda can help your team:
Review progress against team OKRs (objectives and key results)
Share relevant project updates
Discuss productivity or progress roadblocks and potential solutions
Brainstorm for ideas or projects
Recognize individual efforts and celebrating team wins
This team meeting agenda template can be customized for any function or department – from metrics tracking, to marketing campaigns, to sprint planning.
What is a team meeting agenda?
Team meeting agendas add a schedule and structure to your allocated time slot when you need to share information and collaborate with your team. They also allow your team to agree on goals, talking points, action items, and who will lead the next steps. A typical team meeting agenda will include:
Planning details like the date, time, location, and who needs to attend
A person to lead the meeting
Topics to discuss
Action items
Make sure you check in with your team or any direct reports before the meeting to get feedback on the most relevant talking points.
Even if you’re just asking for what your team would like to talk about, current project statuses, or anything they’d like to share, it will help everyone feel heard and acknowledge that they’ve contributed to the meeting agenda.
Create your own meeting agenda
Setting up your own meeting agenda is easy. Get started by selecting the team meeting agenda template, then take the following steps to make it your own:
Name the meeting. Is your meeting a team sync? A retrospective? A workshop? Prep the group for the meeting by letting them know what kind to expect.
Do the minutes. Define the amount of time you’ll be spending on different parts of the meeting.
Strategic alignment. Identify who’s leading the meeting, add their name or names into the template. Set clear goals and agreements and add any relevant documentation to the meeting.
Document talking points. Use the template to assign discussion topics to attendees and indicate their time slots.
Kick off the meeting and start adding notes. Begin taking notes of what's discussed during the meeting. To stay on track, try timeboxing using Miro’s countdown timer.
Record the outcome. Document and assign next steps to the relevant team member. Prioritize which tasks will lead to the highest impact and return on investment. Give each team member the responsibility to take ownership of specific tasks beyond the meeting.
Pro tip: Recap and act on the next steps. Aim to end on a positive note with clear action items and takeaways. This approach will give each team member something to accomplish and follow-up on until the next meeting.
What should be included in a team meeting agenda?
A Team Meeting Agenda template can be very flexible, but some things are fundamental for running a successful meeting: goals, topics, time slots, and outcome. If you include these things, you and your team can easily align on projects with the meeting agenda template, set clear expectations, and run the meeting more efficiently.
Get started with this template right now.
Data Flow Diagram Template
Works best for:
Flowcharts, Software Development, Diagrams
Any process can get pretty complex, especially when it has multiple components. Get a better grasp of your process through a data flow diagram (DFD). DFDs create a simple visual representation of all components in the flow of data and requirements in an entire system. They’re most often used by growth teams, data analysts, and product teams, and they’re created with one of three levels of complexity—0, 1, or 2. This template will help you easily build the best DFD for your process.
Editorial Calendar Template
Works best for:
Marketing, Strategic Planning, Project Planning
If your company is like most, content is a big thing. You create more of it (and a lot faster) than you create almost anything else. It includes blogs, newsletters, social media posts, ads, and more—and it requires ideating, writing, editing, and publishing. That’s why every content team needs an editorial calendar. The template will let you easily create a calendar that empowers your team to plan strategically, keep things organized (by content type, writer, channel, and delivery date), and finalize/post all content on schedule.
Sitemap Template
Works best for:
Mapping, Software Development, Diagrams
Building a website is a complex task. Numerous stakeholders come together to create pages, write content, design elements, and build a website architecture that serves a target audience. A sitemap is an effective tool for simplifying the website design process. It allows you to take stock of the content and design elements you plan to include on your site. By visualizing your site, you can structure and build each component in a way that makes sense for your audience.
Process Map Template
Works best for:
Agile Methodology, Product Management, Mapping
Process mapping allows you to assess, document, and strategize around any plan or approach your team has put in place. It’s a useful tool for eliminating or preventing blockers. Organized by stages, a process map enables your team to divide up a process or system and record deliverables and action items at each stage of the process. By breaking down the objectives, activities and deliverables at any stage of a project, you can gain insight into whether you are on track or effectively working through a problem.
Meeting Reflection Template
Works best for:
Meetings, Brainstorming, Team Meetings
When schedules get hectic, “learning by doing” becomes the default way to learn. So make time for your team to learn in other valuable ways — by reflecting and listening. Led by “learners,” (team members who share with the rest of the team), a meeting reflection lets teammates share new information about a client’s business or an internal business initiative, offer problem-solving techniques, or even recommend books or podcasts worth checking out. Meeting reflections also encourage colleagues at all levels to engage in each other’s professional development of their teammates.
Start, Stop, Continue Template
Works best for:
Retrospectives, Meetings, Workshops
Giving and receiving feedback can be challenging and intimidating. It’s hard to look back over a quarter or even a week and parse a set of decisions into “positive” and “negative.” The Start Stop Continue framework was created to make it easier to reflect on your team’s recent experiences. The Start Stop Continue template encourages teams to look at specific actions they should start doing, stop doing, and continue doing. Together, collaborators agree on the most important steps to be more productive and successful.