Team Meeting Agenda Template
Keep your team meetings on track and on-topic with our Team Meeting Agenda template.
Trusted by 65M+ users and leading companies
About the Team Meeting Agenda template
Making the time for your team is important to help you to make decisions, align on priorities, and move in the same direction together. Uninterrupted team meeting time with an agenda can help your team:
Review progress against team OKRs (objectives and key results)
Share relevant project updates
Discuss productivity or progress roadblocks and potential solutions
Brainstorm for ideas or projects
Recognize individual efforts and celebrating team wins
This team meeting agenda template can be customized for any function or department – from metrics tracking, to marketing campaigns, to sprint planning.
What is a team meeting agenda?
Team meeting agendas add a schedule and structure to your allocated time slot when you need to share information and collaborate with your team. They also allow your team to agree on goals, talking points, action items, and who will lead the next steps. A typical team meeting agenda will include:
Planning details like the date, time, location, and who needs to attend
A person to lead the meeting
Topics to discuss
Action items
Make sure you check in with your team or any direct reports before the meeting to get feedback on the most relevant talking points.
Even if you’re just asking for what your team would like to talk about, current project statuses, or anything they’d like to share, it will help everyone feel heard and acknowledge that they’ve contributed to the meeting agenda.
Create your own meeting agenda
Setting up your own meeting agenda is easy. Get started by selecting the team meeting agenda template, then take the following steps to make it your own:
Name the meeting. Is your meeting a team sync? A retrospective? A workshop? Prep the group for the meeting by letting them know what kind to expect.
Do the minutes. Define the amount of time you’ll be spending on different parts of the meeting.
Strategic alignment. Identify who’s leading the meeting, add their name or names into the template. Set clear goals and agreements and add any relevant documentation to the meeting.
Document talking points. Use the template to assign discussion topics to attendees and indicate their time slots.
Kick off the meeting and start adding notes. Begin taking notes of what's discussed during the meeting. To stay on track, try timeboxing using Miro’s countdown timer.
Record the outcome. Document and assign next steps to the relevant team member. Prioritize which tasks will lead to the highest impact and return on investment. Give each team member the responsibility to take ownership of specific tasks beyond the meeting.
Pro tip: Recap and act on the next steps. Aim to end on a positive note with clear action items and takeaways. This approach will give each team member something to accomplish and follow-up on until the next meeting.
What should be included in a team meeting agenda?
A Team Meeting Agenda template can be very flexible, but some things are fundamental for running a successful meeting: goals, topics, time slots, and outcome. If you include these things, you and your team can easily align on projects with the meeting agenda template, set clear expectations, and run the meeting more efficiently.
Get started with this template right now.
Visual Story Map Template
Works best for:
Marketing, Desk Research, Mapping
Some people like to think of a visual story map as a stylized to-do list, but it’s a lot more powerful than that. Visual story mapping allows your product management team to visualize multiple dimensions of information.
Strategy Map Template
Works best for:
Leadership, Strategic Planning, Mapping
How do your individual or team goals relate to an organization’s overall strategy? A Strategy Map is a stylized picture of your organization’s strategy and objectives. It’s powerful because it provides a clear visual guide to how these various elements work together. Strategy Maps can help align various different team goals with the overall strategy and mission. With the Strategy Map in place, teams can create set actionable, relevant KPIs. Strategy mapping is often considered part of the balanced scorecard (BSC) methodology, which is a strategic planning tool for setting overall team goals.
Product Roadmap Template
Works best for:
Product Management, Roadmaps
Product roadmaps help communicate the vision and progress of what’s coming next for your product. It’s an important asset for aligning teams and valuable stakeholders – including executives, engineering, marketing, customer success, and sales – around your strategy and priorities. Product roadmapping can inform future project management, describe new features and product goals, and spell out the lifecycle of a new product. While product roadmaps are customizable, most contain information about the products you’re building, when you’re building them, and the people involved at each stage.
Product Management Onboarding Map
Works best for:
Product Management, Planning
Product Management Onboarding Map template facilitates the onboarding of new product management team members. By outlining key responsibilities, processes, and stakeholder interactions, this template helps new hires quickly acclimate to their roles. With sections for setting learning objectives and resources, it supports structured onboarding experiences, ensuring that new team members are equipped with the knowledge and tools needed to contribute effectively to product initiatives.
Product Roadmap (Now, Next, Later, Trash)
Works best for:
Planning, Mapping
The Product Roadmap (Now, Next, Later, Trash) template allows teams to organize their product development initiatives into four distinct categories: current priorities, upcoming features, future plans, and discarded ideas. By visualizing the roadmap in this manner, teams can maintain focus on immediate objectives while keeping an eye on future opportunities and managing stakeholder expectations effectively.
One Pager Template
Works best for:
Project Management
One-page project summaries are essential tools for synthesizing complex information into a clear and concise format. They offer significant benefits by enhancing team alignment. By distilling the core elements of a project or idea onto a single page, these summaries facilitate a shared understanding among team members and stakeholders. This shared understanding is crucial, especially in fast-paced environments where clarity and quick comprehension of key project aspects can dramatically improve decision-making and coordination. The structured yet flexible design of these summaries allows teams to focus on what truly matters, reducing miscommunication and increasing the efficiency of project execution.